Although it’s crucial, creating appropriate export documentation in Kenya can take up a lot of your time and effort. The majority of exporters, therefore, dread the procedure of creating export documentation. Single export paperwork typically takes around two hours to produce, and when many shipments are involved, the process can be extremely difficult.
Several export documents, such as a bill of lading, a commercial invoice, a certificate of origin, and more, are necessary for a normal export shipment. Every shipment must also comply with the applicable export laws in order for the export procedure to be successful.
Tips that can help you create accurate export documents in Kenya
Organize yourself as much as you can
Starting an export documentation project prepared and as orderly as you can is quite helpful. In order to generate proper forms and papers, you must first make sure you have all the information you need on hand.
Are you completely aware of all the weight and size categories for the items being shipped? Do you know which export documents and paperwork are necessary for a successful export endeavor? Before you start, you must be familiar with all the papers required.
Create a checklist for the process
Making precise export documents can be a frustrating process, therefore it might be helpful to make a checklist that will guide you through each step in the right order when everything is too complicated to remember.
You must keep in mind that a single mistake or mishap can cause thousands of losses and delays, suspending or delaying your shipment at customs for days on end. A checklist helps guarantee that each stage of the procedure is carried out properly. A checklist can also be helpful if your company is ever subject to an audit by a body with authority over export shipments.
Learn about the export procedure and what is necessary.
Exporting is a very difficult and involved endeavor. As a result, it will be simpler for you to avoid problems later on if you are more knowledgeable about the procedure. By learning as much as you can about a subject, you will have the context that will help you comprehend the requirements and justifications for each export document. With enough knowledge, you can then anticipate what will be expected of you, making the process much more efficient.
Keep a record of your export documentation in Kenya.
To prevent future issues, you should always keep an exact and current paper trail of all your export documentation (for at least 5 years, preferably longer).
Ensure that it is simple to access your records.
Consider scanning a copy of each file and storing it electronically whenever you have hard copies of export paperwork. You can retain correct papers that are simple to access by keeping a full archive of all your documents and making sure they are accessible. Always keep in mind that to protect your company and all parties involved, your records should be kept in a secure location.
Final thoughts
A good exporting procedure relies heavily on export documents, which is why following these suggestions will help you expedite the process while also allowing you to maintain your export documents in an orderly fashion. These time-saving strategies can also guarantee that your company remains in compliance with export laws, allowing it to operate as smoothly as possible.
Need assistance drafting precise export documents? Speak with us to learn how we can collaborate with you on the project.
